AES Constitution and Bylaws have been revised; comments are strongly encouraged from the membership before September 30th via the comments page.
The name of the Society shall be AES Electrophoresis Society, Incorporated. Pursuant to the original certificate of incorporation, this society shall conform to the provisions of the Membership Corporation Law of the State of South Carolina.
Membership in the Society shall be open to qualified individuals who share the purpose of the society as their common interest.
The officers of the Society, elected by the members, shall be a President, who shall serve for two (2) years; a Vice-President and an Executive Vice-President who shall serve for offset two (2) year terms - either of these Vice Presidents is eligible to become President-Elect and then shall be designated as President for the following two (2) years; a Secretary who shall serve for three (3) years; a Treasurer; and the immediate Past President who shall serve in that office for no more than two (2) years. The President-Elect shall serve for no longer than two (2) consecutive terms. If the President chooses to run again for a second two year term, then he/she must submit a written request to the President-Elect in time to be on the next election ballot. In such an event, the President-Elect may be placed on the ballot for President-Elect. If both Vice-Presidents want to become President-Elect, an election will be held amongst the membership. The Secretary shall not serve for more than two (2) consecutive terms or six (6) consecutive years. The Treasurers term of service is at the discretion of the President. Whenever an incumbent officer is on a ballot for re-election, the word "incumbent" must appear by his/her name.
In summary, the officers are comprised of six (6) members; the President, the Vice-President, the Executive Vice-President, the Past President, The Secretary and the Treasurer.
The duties of each officer include, but are not limited to, the following:
President – The President shall oversee all society business, set annual goals with input from the Board, assign committees, draft agendas and run monthly and annual meetings, coordinate communication with associated societies and within the Board as needed, and provide a final deciding vote as needed.
Vice-President – The Vice-President shall assist the President and/or fill in for the President as necessary. The Vice-President shall oversee annual meeting planning, lead workshop development, organization, and execution, and participate in committees as needed. They will also coordinate monthly communications to members.
Executive Vice-President – The Executive Vice-President shall oversee sponsorship, help maintain corporate relationships, and manage the image of the Society for all external identities.
Secretary – The Secretary is responsible for coordinating the monthly or bi-monthly meetings, coordinating minutes with the Executive Director, proofing and managing standing documents for the Society, and assisting the President with special requests including opportunities for further promotion of the Society.
Treasurer – The Treasurer has overall financial responsibility for the Society – signs checks and otherwise authorizes all expenditures. They work with the Executive Director to; file tax returns, monitor expenses and income, maintain financial records, prepare summaries for membership and the board at the annual meeting.
The eight (8) Councilors shall be elected for three (3) year terms and elections shall be arranged so that the terms of two Councilors expire each year. No Councilor may serve more than two (2) consecutive terms or six (6) consecutive years. Councilors shall be elected at the same time as the officers.
Councilors will serve on committees as appointed by the President.
Councilors may be relieved of their position due to inactivity, at the discretion of the President.
Replacement will be elected via the annual election process.
The President shall be the Chief Executive Officer of the Society, and the President-Elect shall be the second ranking Executive Officer of the Society.
Each Officer shall hold office for the elected term and until a successor has been elected and qualified.
Only the President, President-Elect, Past President, Secretary, Treasurer, Executive Director and the Society’s Legal Counsel may make official statements on behalf of the Society. This limitation does not apply to the conduct of routine business transactions.
No board member may serve in a leadership position, or concurrently program, for another society or meeting in competition with the Society while serving as an Officer or Councilor. Knowledge gained as a member of AES Electrophoresis Society cannot be used to act against the best interests of the Society.
The President may appoint individuals to advise or serve the Society in special capacities such as Newsletter Editor, Webmaster or Other. Associate Newsletter Editor, Associate Webmaster, etc. are also appointed positions. The terms of these appointed positions vary and may be specified by the parties or continue at the discretion of the President and the Council. Appointed positions are essential advisors to the Council but are nonvoting members of the Council.
The Council may appoint/re-appoint each year an Executive Director to oversee the day to day business of the Society. This position may be financially compensated with raises determined by a vote of the council.
The Society is empowered to incorporate and to affiliate with other organizations so as to serve the best interest of its scientific purposes.
This is pursuant to the following criteria:
The Constitution of the Society and its provisions shall by carried out according to the current Bylaws of the Society
This Constitution (or any one or more articles thereof) may, at any meeting of the membership, be amended by changing, altering, adding to, suspending or repealing the same by members entitled to vote at such a meeting in accordance with the current Bylaws of the Society.
In the event of dissolution, the residual assets of the organization will be turned over to one or more organizations, which themselves are exempt as organizations described in sections 501(c)(3) and 170(c)(2) of the Internal Revenue Code of 1954 or corresponding sections of any prior or future law, or to the Federal, State, or local government for exclusive public purpose. This will be decided by a majority of the members of the Society Council.
Notwithstanding any other provisions of these articles, this corporation will not carry on any other activities not permitted to be carried on by (a) a corporation exempt from Federal income tax under sections 501(c)(3) of the Internal Revenue Code of 1954 or the corresponding provision of any future United States internal revenue law or (b) a corporation, contributors to which are deductible under section 170 (c)(2) of the Internal Revenue Code of 1954 or any other corresponding provision of any future United States internal revenue law.
The fiscal year of the society shall begin January 1st. and end December 31st. of each year.
The rules contained in "Roberts Rules of Order, Newly Revised (second edition)" shall be used to govern the Society in all cases to which they are applicable and in which they are not inconsistent with the Bylaws.